CPSAA-CONSTITUTION
Governing framework and regulations for the Alumni Association
Alumni Association Constitution
This constitution establishes the framework for the governance, operation, and activities of the Alumni Association. They ensure transparency, accountability, and effective management while promoting the interests and welfare of all alumni members.
Name of the Association
The official name shall be 'Criminology and Police Science Alumni Association, MBSTU' (CPSAA-MBSTU). It represents the alumni of the Criminology and Police Science department.
Monogram & Identity
The association shall have its own unique monogram. The date of approval of the first Executive Committee by the Academic Council is considered the founding date.
Office Location
The temporary office is located at the Department of Criminology and Police Science, Mawlana Bhashani Science and Technology University (MBSTU), Santosh, Tangail, until a permanent office is established.
Aims and Objectives
The organization is non-political and non-profit. Its goals include fostering alumni relationships, organizing reunions and seminars, supporting members in distress, providing financial aid to students, and creating a welfare fund.
Fund Generation
A fund will be established for resource mobilization, asset acquisition, and investment to achieve the association's objectives. This includes managing movable and immovable properties.
Membership Eligibility
Membership is open to all degree holders (Undergraduate, Graduate, M.Phil, PhD) of the CPS department. Categories include General Members, Life Members, Donor Members, and Associate Members.
Membership Cancellation
Membership can be withdrawn voluntarily or revoked by the Executive Committee for activities detrimental to the association, subject to approval by the General Body. The General Body has the final authority to reinstate membership.
Organizational Structure
The association is governed by three main bodies: The General Body (all members), The Executive Committee (elected officials), and The Advisory Council (mentors).
General Body Authority
The General Body comprises all members and holds supreme authority. It is responsible for electing the Executive Committee and approving amendments to the constitution.
Executive Committee Structure
The Executive Committee consists of 31 members, including a President, General Secretary, Treasurer, and various Secretaries, serving a two-year term. No person can hold the President or General Secretary post for more than two terms.
Advisory Council
The council consists of at least 5 members. The Chairman of the CPS Department serves as the Chief Advisor (ex-officio). Alumni serving as Chairman cannot participate in EC elections.
Powers of Executive Committee
The EC manages administrative operations, implements programs, maintains liaison with government/international bodies, and has the power to form sub-committees or co-opt members for vacancies.
Duties of the President
The President is the head of the organization and presides over all meetings. They may keep a cash holding of up to 20,000 BDT for organizational expenses.
Duties of the General Secretary
The General Secretary supervises all activities, convenes meetings, and presents annual reports. They may keep a cash holding of up to 15,000 BDT.
Financial Responsibilities
The Treasurer manages the budget, accounts, and cash books. They present the annual financial report and can keep a cash holding of up to 10,000 BDT.
Departmental Secretaries
Specific secretaries (Organizing, Office, Publicity, Cultural, International, Sports, Social Welfare, HR) manage their respective domains, from maintaining databases to organizing workshops and international networking.
Election Process
Elections are held every two years, managed by a 3-member Election Commission. Voting can be done via ballot or online systems if consensus fails. Commission members cannot contest in the election.
General Assembly Meetings
The Annual General Meeting (AGM) is held at least once a year with 30 days' notice. The quorum requires one-tenth of the total members. Decisions are made by majority vote.
Executive Committee Meetings
EC meetings are held at least twice a year with 7 days' notice. The quorum requires one-third of the EC members or 10 people.
Financial Management
Bank accounts are operated jointly by the President, General Secretary, or Treasurer. Expenses exceeding 20,000 BDT require Executive Committee approval.
Audit and Transparency
An audit committee comprising a Chartered Accountant and two members must audit the accounts annually before the term ends. The report is presented at the AGM.
Amendments and Effectiveness
Constitutional amendments require a two-thirds majority in the General Assembly. This constitution is effective from September 02, 2022.
Implementation
This constitution came into effect from September 02, 2022, following its adoption by the General Assembly and approval by the Academic Council. The Executive Committee is responsible for ensuring proper implementation and adherence to these ordinances in all association activities and operations.
Review and Updates
The constitution and ordinances shall be reviewed periodically as deemed necessary by the Executive Committee or General Body. Constitutional amendments require a two-thirds majority vote in the General Assembly. Suggestions for modifications can be submitted by any member for consideration during the review process.
Compliance
All members and office bearers are expected to comply with these constitutional provisions. Non-compliance or activities detrimental to the association may result in disciplinary action, including membership cancellation as determined by the Executive Committee, subject to approval by the General Body.
Official Documents
Download the complete constitution and policy documents for detailed reference
